You prepare the stage for the meeting by ensuring that the venue is conducive to learning and that the materials are complete and in the proper place.
Before the meeting:
-Coordinate all necessary reservations and payments with the venue representatives.
-Follow-up with the venue staff on the food to be served. Check that iced water is also served.
-Check the venue for:
-Enough seats. Should the participants exceed the number of chairs, additional chairs can be easily and quickly provided.
-All Toastmasters meeting paraphernalia are complete and placed in the proper places:
-Banner is prominently placed and well presented.
-Gavel and Cue Cards are by the front
-Timing Equipment is by the back of the room. Light box is plugged in. All 3 lights are working, and replacement bulbs are available. Timer is functioning, with an emergency battery ready.
-Programs are placed where all participants can easily get a copy.
-Name tags and pens are available.
-All kits are distributed to the respective role players.
-5 minutes before the meeting starts, request everyone to sit, and advise them that the meeting will start soon.
During the meeting:
-At exactly 7 PM, get the attention of members and guests. Introduce the President of the Club.
-Monitor food and beverage consumption and coordinate with server if replenishments are necessary.
-Be ready to assist the timer or any participant who might need logistical assistance.
After the meeting:
-Collect all kits and paraphernalia and properly store them.
-Coordinate with the Treasurer regarding settling of bills.
-Leave the venue clean. Check for any items that might have been left behind by the members and guests.
-Money for rental and food
-Timer with extra battery
-Extra light bulbs
-Name Tags and Pens
-Extra pens for role players and evaluators
-All Meeting Kits
Speeches (68) Club News (36) meetings (13) From the President (8) Meeting Form (8) Meeting Recap (8) Toastmasters information (8) icebreaker (5) Advanced Speech (4) Boom San Agustin (4) Delivery Tips (4) About Us (3) Basic Speech No. 2 (3) Mentoring (3) Leadership (2) values (2) Basic Speech No. 1 (1) Basic Speech No. 4 (1) Grammarian's Notes (1) Jess Nemis (1) Writing Tips (1)